Výchozí bod
Velké množství neorganizovaných dokumentů
Na 80 tisíc dokumentů, z toho přibližně pět tisíc datových zpráv a 20 tisíc odchozích dokumentů generovaných napojenými firemními systémy, spravuje ve svém interním systému společnost TEREA Cheb, dodavatel tepla a elektrické energie v Chebu a dalších západočeských městech. Aby mohla takový objem dokumentů spolehlivě odbavit, potřebovala administrativním pracovníkům umožnit elektronické schvalování příchozích dokladů, dlouhodobé důvěryhodné uchovávání PDF dokumentů a digitalizaci dalších administrativních činností.
Po důsledné úvodní analýze vnitřních procesů u klienta jsme zjistili, že kromě zajištění obsluhy datové schránky s garantovanou evidencí datových zpráv potřebuje klient také dlouhodobé důvěryhodné uchování PDF dokumentů a digitalizaci dalších administrativních činností.
Vyřídit přijatou fakturu je dnes pro nás rychlejší a spolehlivější a administrativním pracovníkům toto řešení přináší trvalou přidanou hodnotu v podobě kontextově dostupných PDF dokladů ze všech ostatních firemních systémů.
ZLOM
Implementace paperless administrativy
Administrativní pracovníci nyní v interním firemním systému pracují s funkcemi schvalování příchozích dokladů. Ty se evidují do formuláře příchozího dokladu ve FFS a dále procházejí systémem ke zpracování do IS K2 (zaúčtování, proplacení). Do systému mohou uživatelé vkládat doklady, jak v papírové, tak i v elektronické podobě (ISDS, email, služba @FAKTURA24 ČS a.s.).
Naskenované papírové dokumenty se pomocí souborového systému propisují do ESS, kde je QR kód se zúčtovacími a platebními daty. Všechny naskenované i elektronické dokumenty stejně jako dokumenty stažené ze služby @FAKTURA24 ČS a.s. V opačném směru toku dokumentů pak ESS slouží společnosti TEREA Cheb jako konsolidátor odchozích dokladů a ostatní pošty. Podle parametrů adresáta se jednotlivé dokumenty automaticky distribuují (ISDS, email, poštovním podacím archem České Pošty).
PŘÍNOSY
Rychlejší a spolehlivější administrativa
Zaevidování přijaté faktury je teď u společnosti TEREA Cheb rychlejší, spolehlivější a administrativním pracovníkům toto řešení přináší trvalou přidanou hodnotu v podobě kontextově dostupných PDF dokladů ze všech ostatních firemních systémů.
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